Tradeshow Project Management Specialist

TransPerfect operates business development program with hundreds of conferences, events, and tradeshows ranging from large, global exhibitions to intimate local workgroups. No matter the size, our goal at every single event is to deliver a memorable experience to attendees and strengthen the TransPerfect brand.

We’re looking for an efficient, organized, enthusiastic, and detail-oriented Tradeshow Project Management Specialist to lead and support the logistics and details that make our global conference and tradeshow program go. Everyone sees the branding and appearance of our booths and signage, but not everyone understands the importance of the people behind the scenes that make sure things get where they need to go, when they need to be there, and are set up, used, and taken down efficiently and effectively. This role takes the lead in making sure everything runs smoothly.

Description:

• Coordinate and/or oversee the scheduling, planning and logistics of trade shows and conferences.

• Assist sales and marketing in determining and executing strategy, focus areas, and tactics at conferences and liaise with the conference organizers and attendees/team to ensure the excellence of our presense.

• Produce trade shows ensuring consistency and collaboration while following established guidelines, processes, procedures and tools. Educate cross functional teams, provide direction & establish workflow solutions where appropriate.

• Familiarize yourself with the business goals behind each event to help you to approach each event in such a way to maximize company ROI.

• Understand our event technology options, and deploy as necessary to support our tradeshow presence.

• Manage trade show and contracts, including processing invoices and staying on top of payments and budgets.

• Work with our approved promotional vendors to ensure that our giveaways and promotional items for conferences and events are enticing to clients and potential customers. Manage stock to minimize waste and maximize choices available.

• Execute, support and/or manage the following:

  • Provide regular updates to keep all clients abreast of upcoming events and deadlines.

  • Create pre-show/event briefing documents and conduct pre-event meetings as necessary.

  • Evaluate and manage current and future booth requirements such as booth size, design and graphics. You’ll work with our internal design teams to create these assets.

  • Work closely with third party suppliers to support the logistics and smooth running of shows and events.

  • Manage and coordinate the logistics of the exhibit property including maintenance of the trade show exhibit, demonstration equipment and all accessories. 

• For networking events and TransPerfect sponsored trade show parties, expect to source and book the venue, plan the event (both creative and promotional elements), and depending on the size of the event, attend on-site to help orchestrate.

Required skills and experience:

• 1–3 years of proven project management experience

• High level of organization, efficiency, and detail orientation

• Superb project management skills, including scheduling, deadlines, and adapting to change

• Ability to work calmly and effectively under pressure, with tight deadlines, and in high-stress situations

• Commitment to timelines, processes, and structure

• Service orientation and excellence reflex

• Proactivity and the instinct to go the extra mile to deliver at a high level

• A sense of urgency and great attention to detail

• Excellent organizational & communication skills.

• Basic design capabilities (PowerPoint, Canva, etc.)

• A good understanding of effective event operations and logistics

• Availability and willingness to travel – 10% required, sometimes with short notice