Human Resources Associate

The Human Resources Associate provides a robust administrative support to the Human Resources Department daily operations. Mainly works within a framework of established HR processes, procedures and standard work instructions as determined by the HR Department and applicable legislations.

DESCRIPTION:-

Role-specific HR tasks (Admin):

·       Responsible for beginning to end exit process for leavers: ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner…);

·       Absences and leaves: answer related queries with autonomy; administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on a timely manner

·       Responsible for employees’ relocations and international transfers processes, with support of a Senior

·       Provide support and assistance in immigration and work permit visa applications

·       Responsible for maternity, parental and paternity leave processes, with support of a Senior

·       Be on the HR mailing distribution list and be the first point of contact to answer employees’ queries

·       Administer and process employee’s benefits such as pension, life and medical insurances

·       Moderate to high level of autonomy when answering queries from employees and managers

Additional HR tasks (support with OB tasks and transition to Gen):

·       Provide support and assistance with Onboarding processes when required, including preparing or requesting employment contracts and other necessary documents

·       Learn and assist with Employee Relation cases

Generic/Common HR tasks:

·       Prepare various documents (agreements, addendums, reference letters, etc.)

·       Keep soft and hard employee files up-to-date

·       Ensure employee data are kept updated on the HRIS (i.e. Workday) and produce relevant reports

·       Educate managers and employees with HRIS (i.e. Workday) usage

·       Provide support and assistance in international HR projects

·       Perform HR administration and operational support to the HR Departments in different locations

·       Complete all other tasks that are deemed appropriate for the role and assigned by the manager / supervisor