HR Intern | Lisbon

Our Human resources department is looking for a Human Resources Intern to join our team.

Responsibilities:

• Provide support and assistance with Onboarding processes, including preparing or requesting employment contracts and other necessary documents

• Learn and assist with beginning to end exit process for leavers: ensure exit procedure is properly completed (relevant paperwork prepared, inform payroll team on a timely manner…)

• Learn and assist with Absences and leaves: answer related queries; administer employees’ leave and attendance, ensure all information and required supporting documentation are submitted to payroll team on a timely manner 

• Learn and assist with employees’ relocations and international transfers processes

• Learn and assist with maternity, parental and paternity leave processes 

• Be on the HR mailing distribution list and answer employees’ queries 

• Learn and assist to Administer and process employee’s benefits such as medical insurances, meal cards…

• Learn and assist to prepare various documents (agreements, addendums, reference letters, etc.)

• Keep soft and hard employee files up-to-date

• Ensure employee data are kept updated on the HRIS (i.e. Workday) and produce relevant reports

• Educate managers and employees with HRIS (i.e. Workday) usage

• Provide support and assistance in international HR projects 

• Perform HR administration and operational support to the HR Departments in different locations

• Complete all other tasks that are deemed appropriate for the role and assigned by the manager / supervisor

Must Have

• Good knowledge of MS Office (specifically Excel)

•  Excellent communication skills in English and Portuguese (written and verbal)

•  Ability to maintain professionalism in all situations

•  Ability to handle sensitive information in a confidential manner

•  Attention to detail and problem-solving competencies

•  Ability to work effectively across organizational boundaries

•  Positive attitude, resiliency, and the ability to produce high quality and volume at a fast pace

• Maintain flexibility to take on additional responsibilities, as needed

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